Trip Leader Planning Information

Outdoor School trip leaders are required to familiarize themselves with the following planning information in its entirety. Please contact our Group Coordinator with any questions.


Upon Reserving Your Trip Dates

K-12 Overnight Planning Guide 

Detailed Planning Checklist & Timeline                                                                                                                                          

Submit Funding Assessment (by invitation only.)
Six to Twelve Months Prior to Your Trip


Informational Meeting for Parents

Chaperone Sign-Up

Chaperone Background Checks



Student Medical Release Form or Chaperone Medical Release FormTrip Overview Sheet for Parents/GuardiansCode of ConductFood Allergen Disclosure for Eagle Bluff Classes.

Six Months Prior to Your Trip
Complete  Reservation Contract (Provided by the Scheduling Coordinator) and return to the Scheduling Coordinator. 
Contact  Eagle Bluff's Education Director if you would like assistance selecting classes and activities. [email protected]
Three Months Prior to Your Trip
Review Class & Activity Summaries & MN Academic Standards Connections

Scheduling Form and Evening Snack Request Form. Return to Scheduling Coordinator.                                                              

Two to Four Weeks Prior to Your Trip


Proposed Schedule from the Scheduling Coordinator. Email any changes or questions to the Scheduling Coordinator within the week.

Evening Activity Lesson Plans

Trip Journal Pages

Dorm Layout

Pre-Trip Classroom Activities


Students to Class Groups (up to 20 students per group), KP Duty Teams, and Dorm Rooms (up to 8 per room).

Chaperones to Class Groups, KP Team, Lead Evening Activities, and Dorm Duty Rotation.


To Chaperones the Chaperone Information PacketCode of ConductHigh Ropes, Rock Climbing, KP & FoodWISE Expectations, & Campus Map

To Students/Parents the What to Bring Checklist.

Week Leading Up to Trip
Collect Completed Student and Adult Medical Release Forms.

Students in a review of Eagle Bluff's Code of Conduct, Dorm Rules, Packing List, Trip Schedule and any other reminders. 

Pre-trip Classroom Activities

Complete Accessibility Form (dietary, physical, behavioral needs) and return to Scheduling Coordinator.

Final numbers of Students and Adults with Scheduling Coordinator.

Arrival and Departure Time with Scheduling Coordinator.

During Trip / Upon Return
Complete Continuing Education Unit Form and submit to Liasion or Scheduling Coordinator.                                             
Lead Post-Trip Classroom Activities