Trip Leader Planning Information
Outdoor School trip leaders are required to familiarize themselves with the following planning information in its entirety. Please contact our Group Coordinator with any questions.
Evening Snack Request Form - Due TWO MONTHS prior to your trip.
Accessibility Form - Due TWO WEEKS prior to your trip.
Funding Assessment (by invitation only).
Student & Parent Handouts
Teaching & Classroom Resources
|- Class & Activity Summaries
- MN Academic Standards Connections
|PLANNING DOCUMENTS BY DATE|
|Upon Reserving Your Trip Dates|
|Submit||Funding Assessment (by invitation only.)|
|Six to Twelve Months Prior to Your Trip|
Informational Meeting for Parents
Chaperone Background Checks
|Six Months Prior to Your Trip|
|Complete||Reservation Contract (Provided by the Scheduling Coordinator) and return to the Scheduling Coordinator.|
|Contact||Eagle Bluff's Education Director if you would like assistance selecting classes and activities. [email protected]|
|Three Months Prior to Your Trip|
|Review||Class & Activity Summaries & MN Academic Standards Connections|
|Two to Four Weeks Prior to Your Trip|
Proposed Schedule from the Scheduling Coordinator. Email any changes or questions to the Scheduling Coordinator within the week.
Students to Class Groups (up to 20 students per group), KP Duty Teams, and Dorm Rooms (up to 8 per room).
Chaperones to Class Groups, KP Team, Lead Evening Activities, and Dorm Duty Rotation.
To Students/Parents the What to Bring Checklist.
|Week Leading Up to Trip|
|Collect||Completed Student and Adult Medical Release Forms.|
Students in a review of Eagle Bluff's Code of Conduct, Dorm Rules, Packing List, Trip Schedule and any other reminders.
Pre-trip Classroom Activities
|Complete||Accessibility Form (dietary, physical, behavioral needs) and return to Scheduling Coordinator.|
Final numbers of Students and Adults with Scheduling Coordinator.
Arrival and Departure Time with Scheduling Coordinator.
|During Trip / Upon Return|
|Complete||Continuing Education Unit Form and submit to Liasion or Scheduling Coordinator.|
|Lead||Post-Trip Classroom Activities|